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DEPARTMENT CIRCULAR NO. 0C2022-03- 0004 Ye

GUIDELINES FOR THE ENDORSEMENT OF ENERGY EFFICIENCY STRATEGIC
INVESTMENTS TO THE BOARD OF INVESTMENTS FOR FISCAL INCENTIVES

WHEREAS, Article Il Section 20 of the 1987 Philippine Constitution declares that the State
recognizes the indispensable role of the private sector, encourages private enterprise, and
provides incentives to needed investments;

WHEREAS, Section 2 of Republic Act No. (RA) 7638 or the “Department of Energy (DOE) Act
of 1992" states that it is the policy of the State to ensure a continuous, adequate, and economic
supply of energy through, among others, judicious conservation, renewal, and efficient
utilization of energy, to keep pace with the country’s growth and economic development;

WHEREAS, Sections 5(a) and (b) of RA 7638, mandates the DOE to formulate policies for
the planning and implementation of a comprehensive program for the efficient supply and
economical use of energy consistent with the approved national economic plan, and to provide
for a mechanism for the integration, rationalization, and coordination of the various energy
programs of the Government with a preferential bias for environment-friendly, indigenous, and
low-cost sources of energy;

WHEREAS, Section 3 of RA 11285 or the “Energy Efficiency and Conservation Act” (EEC Act)
provides for the establishment of a framework for introducing and _institutionalizing
fundamental policies on energy efficiency and conservation, including the promotion of
efficient and judicious utilization of energy, increase in the utilization of energy efficiency and
renewable energy technologies, and the delineation of responsibilities among various
government agencies and private entities;

WHEREAS, Sections 6 (a) and 25 of EEC Act and Section 71 of Department Circular No.
DC2019-11-0014 or the Implementing Rules and Regulations of the EEC Act (EEC-IRR),
provide that the Board of Investments (BOI) shall include energy efficiency (EE) projects in the
annual Investment Priorities Plan (IPP) for incentives under Executive Order No. (EO) 226,
series of 1987 or “Omnibus Investments Code”, and any other applicable laws for ten (10)
years from effectivity of the EEC Act, subject to review of the BOI for possible extension of
inclusion of the EE projects in the investment priorities plan at the end of the initial 10-year
period. Said sections also provide for the exemption of EEC projects from Article 32(1) of EO
226;

WHEREAS, Department Circular No. DC2021-05-0011 or “Guidelines for the Endorsement of
EE Projects to the BOI for Fiscal Incentives” provides for the guidelines, rules, and procedures
in the endorsement of energy efficiency projects to the BOI for entitlement to fiscal incentives
of said projects;

WHEREAS, Chapter V, Section 300 of RA 11532 or the “Corporate Recovery and Tax
Incentives for Enterprises Act" (CREATE) mandates the BOI, in coordination with the Fiscal
Incentives Review Board, Investment Promotion Agencies, other government agencies
administering tax incentives, and the private sector, to formulate a Strategic Investment
Priority Plan (SIPP) that shall contain, among others, the list of priority projects or activities
included in the Philippine Development Plan or its equivalent, or other government programs;

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WHEREAS, pending the approval of the SIPP under CREATE, the 2020 Investment Priorities
Plan (IPP) could serve as the transitional list of sectors to be promoted for investments and
qualified for incentives:

WHEREAS, the DOE conducted public consultations attended by various stakeholders on 22
December 2021 and 27 January 2022 to present the draft Department Circular and to
consolidate the inputs from stakeholders in Luzon, Visayas, and Mindanao; and

WHEREAS, innovations in energy conservation and efficient utilization of energy are among
the major strategies of the Government to realize energy self-sufficiency and reduce
environmental impacts of energy generation and utilization as instituted in the Philippine
Energy Plan (PEP) and the National Energy Efficiency and Conservation Program (NEECP).

NOW, THEREFORE, for and in consideration of the foregoing premises and pursuant to its
mandate under the EEC Act and EEC-IRR, the DOE hereby orders the following:

Section 1. Title. This Department Circular shall be known as the “Guidelines for the
Endorsement of Energy Efficiency (EE) Strategic Investments to the BOI for Fiscal Incentives.”

Section 2. Scope and Coverage. This Department Circular shail establish the procedures
and criteria for the evaluation, approval, and endorsement of the EE Strategic Investments
covering New and Expansion of EE Projects to the BOI for the availment of Fiscal Incentives.

Section 3. Definition of Terms. This Department Circular hereby adopts by reference, the
terms defined in EEC Act, EE-IRR, Department Circular No. DC2020-09-0018 or the
“Guidelines in the Administration, Classification and Certification of ESCOs” and Department
Circular No. 2021-05-0011 or the “Guidelines for the Endorsement of Energy Efficiency
Projects to the Board of Investments for Fiscal Incentives.”

Moreover, the terms used in this Department Circular shall have their respective meanings as
follows:

3.1 “2020 Investment Priorities Plan (2020 IPP)” refers to a plan prepared and
formulated through the concerted efforts of the IPP Inter-Agency Working Group
headed by the BO! in consultation with appropriate government agencies such as
the National Economic and Development Authority (NEDA), Department of
Finance (DOF), Department of Agriculture (DA), DOE, Department of Tourism
(DOT), Department of Science and Technology (DOST), Department of
Information and Communications Technology (DICT) and Department of
Transportation (DOTR) and the private sector.

3.2. “Cost-Benefit Analysis” refers to a process to measure the savings expected from
the proposed energy efficiency projects that involves financial metrics, amount of
deferred capacity (in MWh) and emission savings (in Mt CO2e).

3.3 “Energy Service Company (ESCO)” refers to a juridical entity that offers multi-
technology services and goods towards developing and designing energy
efficiency projects, delivering, and guaranteeing energy savings, and ensuring
cost-effective and optimal performance. Their services include energy supply and
management, energy financing, technical engineering expertise and consultancy,
equipment supply, installation, operation, maintenance, and upgrade, and
monitoring and verification of performance and savings.

3.4 “Project Proponent” refers to the authorized person or entity with legal rights that
is responsible for implementing the project.

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3.5 “Strategic Investments” refers to the investments made in any enterprise
organized or existing under the laws of the Philippines.

3.6 “SIPP” refers to the plan that will determine the priority industries, projects and
activities that can be granted fiscal incentives by the government under the
CREATE Act.

3.7. “Technical, Financial, and Legal Evaluations” refers to the process to determine
technical sustainability of energy efficiency project with pre-determined weighted
technical, financial, and legal criteria.

Section 4. Classification of EE Strategic Investment Projects. In order to fully define the
EE Projects, the following new classifications are hereby introduced:

4.1 New Energy Efficiency Projects refers to innovative energy efficiency projects
designed to reduce energy consumption or costs by any improvement, repair,
alteration, or betterment of any building or facility, or any equipment, fixture, or
furnishing to be added to or used in any building, facility, or construction of green
buildings, or vehicle including manufacturing and provision of services or will use
electric vehicles (EVs) in its operations and will realize energy savings during
operation and maintenance may qualify for registration.

The deployment of EVs for government and corporate re-fleeting, and operation
of shuttle services’ may qualify for registration subject to the following conditions:

4.1.1 Companies implementing this activity must be a DOE registered or
certified ESCO, or Third-Party Project Developers (TPPD) to allow
importation and leasing.

4.1.2 Importation for fleet leasing purposes, and operation of shuttle services of
Original Equipment Manufacturer (OEM) EV's from reputable car makers
maybe allowed for 2 years. The set up would entitle the company to avail
2 years ITH and duty-free importation of Capital Expenditures (CAPEX).

4.1.3 May be integrated with charging stations for EVs, which may or may not
cater to other clientele aside from the proponent’s own business.

4.1.4 For the government, EE projects for vehicles must be duly endorsed and
approved consistent with the Government Energy Management Program
(GEMP) Guidelines.

4.1.5 The registered enterprise (government/ corporate re-fleeting) must secure
a winning bid/contract from a government agency/corporation within six
(6) months from approval of registration and prior to the availment of fiscal
incentives.

In the case for the deployment of EVs, the evaluation of energy savings will cover,

among others, the determination if the project's energy consumption will result in
energy savings.

" Including EVs used as public utility vehicle and transport network vehicle service

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4.2 Expansion of Energy Efficiency Project refers to additional energy efficiency
projects to an existing and/or on-going EE project designed to further increase
energy savings.

Section 5. Qualifications of an EE Strategic Investment Project. The EE Strategic
Investment Project that will realize energy savings and other innovative practices and shall be
aligned with the DOE’s policy thrusts and roadmaps of Energy Efficiency and Conservation,
and Alternative Fuels and Emerging Technologies. This covers the use of EVs in its operations
that will realize energy savings during operation and maintenance may qualify for registration.
Moreover, the EE Strategic Investment Project-shall possess all of the following attributes:

5.1 EE Strategic Investment Project must be endorsed by the DOE stating its energy
savings realization, other innovative practices, and its alignment with the policy
thrusts roadmaps of Energy Efficiency and Conservation, and Alternative Fuels
and Emerging Energy Technologies. The DOE endorsement contains a summary
of its technical, financial, and legal evaluation including a cost-benefit analysis
that provides the measure of the savings expected from the proposed project that
involves financial metrics, amount of deferred capacity (in MWh) and emission
savings (in Mt CO2e);

5.2 EE Strategic Investment Project should not be classified as retrofitting or system
upgrade;

5.3 EE Strategic Investment Project should not be covered by other incentives;

5.4 EE Strategic Investment Project shall have minimum Project Investment Cost of
PHP 10,000,000.00;

§.5 EE Strategic Investment Project must be designed to reduce energy
consumption;

5.6 EE Strategic Investment Project shall lead to reduction of greenhouse gas
emissions;

5.7 EE Strategic Investment Project shall contribute to country’s economic
development;

5.8 EE Strategic Investment Project must have high potential for job creation activity;
5.9 EE Strategic investment Project must be beneficial to the environment;
5.10 EE Strategic Investment Project must be technologically feasible; and

5.11 EE Strategic Investment Project that are Government Energy Efficiency Projects
(GEEPs) must be endorsed and duly approved by the Inter-Agency Energy
Efficiency and Conservation Committee (IAEECC) consistent with the GEMP
Guidelines.

Section 6. Acceptance of EE Strategic Investment Project Proposals. The DOE, through
the EUMB, shall take into consideration the policy thrusts and the NEECP. Prior to the
approval and endorsement to BOI, all prospective applicants shall be subjected to evaluation
in a transparent and expeditious manner to ensure sufficient legal, technical, and financial
capabilities. Further, a cost-benefit analysis shall be conducted by the DOE to ensure
measurements of the savings expected from the proposed EE projects.

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Section 7. Process for the Submission, Evaluation, and Acceptance of EE Strategic
Investment Project Proposal. The following shall be the application procedure for the
issuance of a certificate of endorsement to BOI for fiscal incentives:

7.1 Procedure for Submission of Application

7.1.1. Prospective project proponent shall formally submit its project proposal
through written communication addressed to the Director of the Energy
Utilization Management Bureau (EUMB) with all relevant supporting
documents found in Annex A;

7.1.2 The EUMB shall acknowledge receipt of the proposal and will be
undergoing initial evaluation;

7.1.3. Tne EUMB may accept the proposal, require additional documents, or
reject the proposal based on the technical, financial, and legal evaluations;

7.1.4 All project proponents shall pay to the DOE a non-refundable fee of
PHP 25,000.00 prior to the submission of its application and documentary
requirements. Proof of payment shall be attached to the application; and

7.1.5 All documents shall be submitted based on the submission guidelines of
the DOE under Annex B.

7.2 Evaluation and Endorsement Procedures

7.2.1. The proponent must establish the project’s significance in attaining the
goals and objectives of EEC Act;

7.2.2 The evaluation process shall involve the verification of the compieteness
of the submitted documents, legality, financial capacity of the project
proponent, and cost-benefit analysis of the project that shall be conducted;
and

7.2.3 Applications with incomplete documents shail be notified to submit
additional documents. Failure to submit within five (5) working days shall
be automatically disqualified and a new application must be processed.

Application for Project Endorsement shall follow the procedure stated in Annex C of this
Department Circular.

Section 8. Approval and Endorsement to the BOI for Fiscal Incentive. For the availment
of fiscal incentives, the DOE Secretary or his designated Undersecretary shall approve the
project proposal and endorse EE Strategic Investment Projects that passed the technical,
legal, and financial evaluation criteria along with the cost-benefit analysis report to BOI.

In coordination with BOI, the DOE shall predetermine the possible incentives that can be
availed by the project proponent.

Section 9. Obligations of Endorsed EE Strategic Investment Project. All companies that
have been endorsed by the DOE shall comply with the following obligations:

9.1 Submit an Execution Report to the EUMB not later than thirty (30) calendar days
upon actual implementation of the energy efficiency project/s using the form
prescribed in Annex D;

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9.2 Submit an Annual Project Progress Report using the prescribed form (Annex E)
during the progress of installation as well as during its commercial operation which
shall end based on the estimated payback period;

9.3. Subject themselves and their projects to an independent verification by the DOE
upon the issuance of the guidelines for the same; and

9.4 Such other requirements as may be required by the DOE for the attainment of the
objectives of the EEC Act and EEC-IRR.

Section 10. Reportorial Obligation of EUMB. The EUMB shall provide an annual report on
the endorsed projects to the DOE Secretary.

Section 11. Administration of Endorsed EE Strategic Investment Project. The EUMB
shall maintain and publish the Registry of all EE Strategic Investment Project which availed
incentives. The Registry shall contain such pertinent information for purposes of apprising and
guiding the public on the benefits of installing such projects.

Section 12. Transitory Clause. All previously endorsed applications may be governed by this
Department Circular insofar as it promotes, recognizes, and advances the deployment of
innovative EE projects.

Section 13. Amendments to Department Circular No. DC2021-05-0011. The following
provisions are hereby amended as follows:

13.1. Section 4.1 is hereby amended to read:
XXX XXX XXX XXX XXX

Simple EE Projects that involve upgrading or retrofitting of a specific equipment
or devices in the system such as but not limited to lighting retrofit, automated
lighting control system or smart control system, HVAC upgrades, boiler
replacement, and other similar devices or equipment within a system.

XXX XXX XXX XXX XXX
13.2 Section 4.2 is hereby amended to read:
XXX XXX XXX XXX XXX

Complex EE Projects that involve retrofitting or upgrading of system or a
combination of a systems such as but not limited to Cogeneration System, District
Cooling System, Steam System from boiler to the steam load process equipment
including its auxiliaries, Pumping System, HVAC System and its distribution line
system, Compressed Air System, Process line System for kilns and furnaces,
Smart Manufacturing System, Building Energy Management System, etc. This
includes Demand Side Management (DSM) Projects or any other innovative DSM
schemes with the intention to lower down overall demand consumption in the grid,
which project were being implemented by an electric distribution utility or ESCO.

XXX XXX XXX XXX XXX

13.3. Section 5 is hereby amended to read:

XXX XXX XXX XXX XXX
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13.4

Qualifications of an Energy Efficiency Project. Energy Efficiency Projects that
will realize energy savings, as further defined under Section 8 of this Department
Circular, may qualify for registration, and be entitled to the incentives provided for
under RA 11534 or the CREATE Act, are as follows:

5.1 Retrofit project that involves the installation of equipment, devices, or
system.

5.2 Modifications or expansions of an existing plant, facility or establishment
that involves the installation of equipment, devices, or system.

5.3 Energy savings and project cost must meet the prescribed minimum
project boundary under Section 8 of this Department Circular.

5.4 Energy efficiency projects categorized as ESCO-Initiated, TPPD/Project
SPV, or Self-Financed.

5.5 Government Energy Efficiency Projects (GEEPs) must be endorsed and
duly approved by the Inter-Agency Energy Efficiency and Conservation
Committee (IAEECC) consistent with the Government Energy
Management Program (GEMP) Guidelines.

XXX XXX XXX XXX XXX

Section 9 is hereby amended to read:
XXX XXX XXX XXX XXX

Evaluation Criteria. Application to avail of fiscal incentives from BOI prior to the
endorsement by the DOE — EUMB, must have passed the following criteria:

9.1 The energy efficiency project must have to meet the minimum project
boundary of 15% and a minimum Project Investment Cost of
PHP 10,000,000.00.

9.2 In coordination with BO!, the DOE shall predetermine the possible
incentives that can be availed by the project proponent.

9.3 An ESCO, certified and/or registered with the DOE, which invests and
provides services under a contract with the owner of the plant, facility, or
establishment, regardless of the sector, may qualify for DOE endorsement
to the BOI.

9.4 The anticipated savings, due to energy efficiency and conservation
measures to be instalied/adopted will be evaluated by the technical staff,
without prejudice, in order to make an independent calculation to be used
for counterchecking. In case of discrepancies between the calculation of
the applicant and that of the technical staff, the technical staff shall discuss
with the applicant the sources of the discrepancies so that both parties
can agree on the calculated anticipated savings. The ESCO
representative and/or energy auditor (who made the energy audit report),
should be present during the discussions.

XXX XXX XXX XXX XXX

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Section 15. Repealing Clause. The provisions of other circulars, orders, issuances, rules,
and regulations, which are inconsistent with the provisions of this Department Circular are
hereby repealed, amended, modified, or superseded accordingly.

Section 16. Separability Clause. If for any reason, any section or provision of this
Department Circular is declared unconstitutional or invalid, such parts not affected shall
remain in full force and effect.

Section 17. Effectivity. This Department Circular shall take effect immediately following its
publication in at least two (2) newspapers of general circulation. A copy of this Department
Circular shail be filed with the University of the Philippines Law Center - Office of the National
Administrative Register.

issued at Energy Center, Bonifacio Global City, Taguig City.

ONSEN: CUSI
Secretary f/f

Republic of the Philippines
DEPARTMENT OF ENERGY
IM REPLYING PLS. CITE:

AGC-2200'

tacit

MAR 03 2022

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EUMB - EPMPD Doc Ref No:: EUMB-EPMPD-BOI
Quality Management System Effective Date:
CHECKLIST OF REQUIREMENTS RevisionNo: | 0
(ANNEX A) Page No.: 1 of 2

CHECKLIST OF REQUIREMENTS

A. Application Letter (Annex F)
B. Application Form (Annex G)
C. Technical Documentation (Annex H)

D. Financial Documentation
1. For corporations existing for more than two (2) years at the time of filing of application:

a. Copy of Annual Report or Audited Financial Statements (FS) for the last two
(2) years from filing date and copy of the latest unaudited FS signed by
responsible official if the Audited FS is more than six (6) months old at the
time of filing;

b. Copy of Bank Certification to substantiate cash balance as of the latest
unaudited FS;

c. Copy of Projected Cash Flow Statement for two (2) years, showing the
sources and uses of funds for the proposed Energy Efficiency (EE) Project. If
Credit Line is identified as one of the sources of funds, there must be a clear
indication, showing that a certain amount to be drawn is earmarked for the EE
project;

d. Copy of latest income tax return filed with the Bureau of Internal Revenue;
and

e. List of existing and/or pending applications for projects with the DOE,
including the status and cost of work commitment per project per year.

2. For newly organized corporation existing for less than two (2) years at the time of
filing of application:

a. Copy of Audited FS or unaudited FS duly signed by the responsible official:

b. Copy of Bank Certification to substantiate cash balance as of the latest
unaudited FS; and

c. Copy of Projected Cash Flow Statement for two (2) years, showing the
sources and uses of funds for the proposed Energy Efficiency (EE) Project. If
Credit Line is identified as one of the sources of funds, there must be a clear
indication, showing that a certain amount to be drawn is earmarked for the EE
project.

Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director

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EUMB - EPMPD Doc Ref No.: EUMB-EPMPD-BOI

Quality Management System Effective Date:

Revision No.: 0

CHECKLIST OF REQUIREMENTS
(ANNEX A) Page No.: 2 of 2

3. For Parent Company that guarantees for corporation with insufficient working capital:
a. Copy of Parent Company’s financial documents per 1.a and 1.b; and

b. Copy of duly notarized letter of Undertaking / Support from the Parent
Company to fund the Work Program

4. Applicants’ Financial Capability:

a. Minimum working capital (Liquid Asset less Current Liabilities) is 100% of the
financial commitment for the first contract year of the proposed work program
and budget;

b. Liquid Assets shall consist only of cash, trade accounts receivables and short-
term investments/placements. Credit line is not considered as a Liquid Asset;
and

c. The applicant’s available working capital for each energy efficiency project
should be net of fund requirements from existing and/or pending applications
for service/operating contracts with the DOE.

E. Legal Documentation
1. Business Permit;

2. Certified true copy of the Security and Exchange Commission (SEC) Certification of
Registration, Articles of Incorporation and By-Laws;

3. Certified true copy of the General Information Sheet (GIS) stamped-received by the
SEC not more than twelve (12) months old at the time of filing of application;

4. Original Copy of the Certificate of Authority from the Board of Directors of the
proponent authorizing designated representative/s to apply and sign any documents;
and

5. Any interested party organized in a foreign country shall submit legal and financial
documents, or its equivalent, issued by the appropriate governing body and duly
authenticated by the Philippine consulate having appropriate jurisdiction.

F. Report on the Project Completion/Commissioning of the Energy Efficiency Project
(Annex D)

G. Proof of Payment of Twenty-Five Thousand Pesos (PHP 25,000.00)

Note: All applications, together with the required documents, should be submitted through e-
mail eesip@doe.gov.ph. Submissions made through other e-mail addresses will not be
deemed Official by the DOE.

Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director |

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EUMB - EPMPD Doc Ref No.: EUMB-EPMPD-BO!

Quality Management System Effective Date:
SUBMISSION GUIDELINES Revision No.: 0
(ANNEX B) Page No.: 1 of 4

SUBMISSION GUIDELINES

The documents pertaining to the application for endorsement of EE Project to the DOE can
be accessed through (https://bit.ly/DOE DConBOl)

All applications, together with the required documents, should be submitted through e-mail
eesip@doe.gov.ph Please take note that submissions made through other e-mail addresses
will not be deemed official by the DOE.

For further guidance, the following documents should be included in the e-mail of the applicant:

1. Application Letter under Annex F
(PDF format, File Name: “Incentives_Company Name_ApplicationLetter. pdf’)

2. Duly accomplished Application Form under Annex G
(PDF format, File Name: “Incentives_Company Name_ApplicationForm. pdf’)

3. Duly accomplished Technical Documentation Form under Annex H
(PDF format, File Name: “Incentives_Company Name_TechDocForm.pdf’)

4. Supporting Documents for Annex H
(PDF format, File Name: “Incentives_Company Name_SupportingDocsAnnexD. pdf’)

5. One (1) Certified True Copy of the Financial Documents under Annex A part D
(PDF format, File Name: “Incentives_Company Name_FinancialDocuments. pdf’)

6. One (1) Certified True Copy of the Legal Documents under Annex A part E
(PDF format, File Name: “Incentives_Company Name_LegalDocuments. pdf’)

7. Report on the Completion/Commissioning of the EE Project under Annex D
(PDF format, File Name: “Incentives_Company Name_EEProjectCommisioning. pdf’)

8. One (1) Copy of Proof of payment for the Processing fee of PHP 25,000.00
(PDF format, File Name: “Incentives_Company Name_Payment. pdf’)

Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director |

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EUMB-EPMPD-BOI

EUMB - EPMPD Doc Ref No.:

Quality Management System

Effective Date:

Revision No.:

PROCESS FLOWCHART
(ANNEX C)

Page No.:

Flowchart for the Endorsement of EE Projects to BOI for Fiscal Incentives

Submission of Required
Documents to DOE

2 days
Assessment for the Completeness
of the Submitted Documents
No
Complete?
Notify Applicant
J Yes
One-time Payment of PHP 25,000.00 for the 1da
og : og. y
re-application Processing of the Application
after denial
Technical, Financial and Legal
Evaluation of the Documents 16 days
Submitted
No
Passed?
Notify Applicant
J Yes
Endorsement to BOI 1 day
* Legend:
(._) - Applicant 20 days
Ld - DOE Note: Unless specified, days here
<< pertains to working days.
- Decision

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EUMB - EPMPD Doc Ref No.: EUMB-EPMPD-BO!I

Quality Management System Effective Date:
ENERGY EFFICIENCY PROJECT Revision No.: 0
COMPLETION/COMMISSIONING REPORT
(ANNEX D) Page No.: 1o0f1

EE PROJECT COMPLETION/COMMISSIONING REPORT

Project Title/ Installations Date started Date Completed
ae Made/Measures Remarks
Description Adopted (Month/Day/Year) | (Month/Day/Year)

Insert pictures here with brief description of each picture. Minimum of four (4) pictures.
(Note: pictures submitted becomes the exclusive property of the DOE).

Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director |

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EUMB - EPMPD Doc Ref No.: EUMB-EPMPD-BOI
Quality Management System Effective Date:

ANNUAL PROGRESS REPORT Revision No.-
(ANNEX E) Page No.:

ANNUAL PROGRESS REPORT

i eee DEE anon
Project Title/ | EE Installations Date started % ome lon as Remarks
Description being done (Month/Day/Year) Month/Day/Year

es Ce oe oe eee

i
re es

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EUMB - EPMPD Doc Ref No.: EUMB-EPMPD-BO!

Quality Management System Effective Date:
APPLICATION LETTER TEMPLATE Revision No.: | 0
(ANNEX F) Page No.: 1 of 1

Company Logo/Letterhead
Date

Mr./Ms.

Director

Energy Utilization Management Bureau
Department of Energy

Energy Center, Rizal Drive, Bonifacio Global City

Taguig City
Dear Mr./Ms.

We would like to express our intent for our energy efficiency project to be endorsed to the
Board of Investment (BOI) for fiscal incentives granted under RA 11285 and CREATE.

Our project is on the (state the EE project activity and location, ex. air-con retrofitting of the
entire ABC building on 123 ABC Street, Makati City). In this regard, we would like to submit

the following application requirements under Annex A of Department Circular No. DC2022-

(put here the DC number of this circular later on):

For any queries regarding this application, please do not hesitate to contact Mr./Ms.

at our telephone no. 1234-5678 or email address at sample@sample.com.

Thank you and best regards.
Sincerely yours,
(signature)

Juan Dela Cruz
Position

Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director }

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EUMB - EPMPD Doc Ref No.: EUMB-EPMPD-BOI

Quality Management System Effective Date:
APPLICATION FORM Revision No: | 0
(ANNEX G) Page No.: 1 of 1

DOE APPLICATION FORM

GENERAL INFORMATION

Name of Firm

Address

Tax Account Number

Primary Contact Name/Title
Secondary Contact Name!Title
Telephone Nos.

Fax No.

E-mail Address

Website (if any)

Type of Sector: a) Commercial_] b) Industrial[_] c) Energy Service Company{_]

d) Others: Specify

Assurances:

By signing this application form and this set of assurances, | hereby acknowledge the following conditions of the
Energy Utilization Management Bureau (EUMB)/Energy Efficiency and Conservation Program Management and
Technology Promotion Division (EPMPD) and agree to abide by them if this application is accredited.

1. [represent that the applicant is a business duly registered or licensed under the laws of the Philippines

2. | agree to submit a complete registration/certification requirement documents and to abide to the
evaluation criteria for Energy Efficiency Projects.

3. | hereby authorized the EPMPD of DOE to make direct inquiries to any person, firm, or organization named
in the application to verify the information submitted herein.

4. {| agree to make all equipment purchased and installed in conjunction with our energy efficiency projects
available for on-site inspection by EPMPD staff.

5. | agree to provide and report the energy consumption data for the energy efficiency project and
performance data of all equipment installed in conjunction with the said project.

6. | agree to provide a copy of project cost statement and have photographs taken of the projects including
equipment and to allow summary of projects results to be published by the EPMPD.

7. | agree to allow the EPMPD to conduct a full-scale energy audit of my implemented energy efficiency
projects.

8. | further agree that if we provide false or misleading information on our application form or otherwise fail
to demonstrate that we have sufficient experience or qualifications to perform the Energy Efficiency
Project, the EPMPD has the right to reject without prior notice my endorsement to the Board of Investment
(BOI).

9. | agree to submit a Project Completion or Project Commissioning Report before the EE Projects start its
commercial business operation.

10. 1, the undersigned, hereby apply for the endorsement of EE Projects with EPMPD and certify that, to the
best of my knowledge, the particulars given in this application and all accompanying
documents/information are true and correct.

NAME (please type or print): TITLE:

SIGNATURE: DATE:

[ Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director ]

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EUMB - EPMPD Doc Ref No.

Quality Management System Effective Date:

(ANNEX H) Page No.:

TECHNICAL DOCUMENTATION Revision No.: jo

Technical Report shall have the following:

1. Technical Report shall have the following:

2. Objectives:

3. Project Outline / Timeline:

4. Technical Description:

5. Work Program’, Including Estimated Budget:

6. Benefits:

7. Cost-Benefit Analysis:

8. Company Information Including Eligibilities, Experiences, Achievements and Track
Records:

* Please indicate if single or aggregated project/s.

Reproduction of this Document is not allowed, unless approved by the DOE-EUMB Office of the Director