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Republic of the Philippines
DEPARTMENT OF ENERGY

DEPARTMENT CIRCULAR NO, 0C20/9-02- 2000

PROPER RETENTION OF DUPLICATE LIQUID PETROLEUM FUEL SAMPLES IN
DEPOTS AND RETAIL OUTLETS

WHEREAS, Rule V, Sections 19 and 20 of Department Circular No. 2017-11-0011
(Promulgating a Revised Rules and Regulations Governing the Business of Retailing
Liquid Fuels), requires all industry players engaged in the marketing of liquid
petroleum fuels to provide in their place of business sample bottles for use in
retaining duplicate samples taken in the course of inspection made by
representatives of the Department of Energy (DOE);

WHEREAS, the American Society for Testing and Materials (ASTM) D4057-95
(Standard Practice for Manual Sampling of Petroleum and Petroleum Products)
provides for the type of bottle to be used as container for petroleum and petroleum

product samples.

WHEREAS, pursuant to Memorandum Circular No. 2001-02-001, retention of
duplicate samples by the service stations is accordingly institutionalized in the
product quality monitoring procedure of the DOE. Access to the retained duplicate
samples is allowed to settle, with finality, contested DOE-National Petroleum Testing

Laboratory test results on DOE-held samples.

NOW, THEREFORE, Industry players are enjoined to observe the following
guidelines in retaining duplicate samples at the depot and retail outlets:

Section 1. Minimum volume of the retained duplicate sample per product shall be
one liter.

Section 2. integrity of the retained duplicate samples shall be ensured through
the following procedures:

A. Appropriate labeling and sealing of sample shall be made by OIMB
inspector indicating important information including product name and

date taken.
B. DOE inspector/representative shall affix a distinguishable mark on the

sample seal.

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Department Circular No_DC201G- 0 2- ODOL
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C. The sealed samples shall be stored in a safe and preferably cool place
not exposed to light to preserve its properties.

D. Disposition of the retained duplicate samples from depot shall be
undertaken only upon receipt of the official letter from DOE permitting
thereof or after three (3) months from the time the sample was taken.

E. On the other hand, disposition of the duplicate samples from retail
outlets shall be undertaken only upon receipt of the official letter from
DOE permitting thereof or after three (3) months from the time the
sample was taken.

F. Sample bottles must be clean and shall have the following
specifications:

Description Specifications

Cover Screw-cap;
Orifice opening 1.0” (min)
a

Section 3. If, for any reason, any provision of this Circular is declared
unconstitutional or invalid, such part or parts not affected shall continue to
remain in full force and effect.

Section 4. This Circular repeals Memorandum Circular No. 2001-02-001.

Section 5. This Department Circular shall take effect fifteen (15) days from the
date of its complete publication in two newspapers of general circulation and
shall remain in effect until otherwise revoked and certified true copies thereof
shall be filed with the University of the Philippines Law Center- Office of the
National Administrative Register

Issued at Energy Center, Bonifacio Global City, Taguig.

EonsoG ‘tus!
Secretary FEB 13 2710

ots Republic of the Philippines
Cae DEPARTMENT OF ENERGY
F490 Iw REPLYING PLS. CITE:

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